Inventory is maintained for three item categories – Steel, Cement and Bitumin. The system involves the following steps in the workflow:
Estimates of Raw Materials from Engineering cell as fresh indents with date estimates
Purchase Orders to Suppliers with internal tag of Chargeable head for each ordered material
Material Receipt on the basis of Challan with valuation on the basis of Order/Invoice and booked under the specified Account head.
Approval of Contractor indent for new issues and generation of Delivery Order
Preparation of Challan for booking Issues to Stock ledger against the specified head
Even though records are maintained for receipt/issue of each item against the chargeable head, the transaction for head-of-account mismatches are not debarred from the system; only suitable flags/credits are maintained to depict them.
Scheme-wise stock ledger and closing stock
Rate statistics for all suppliers
Item-wise Re-order levels and minimum level maintained to assist indent of new purchases